Wi Voices

Wisconsin Voices

Employment

Data Manager
Salary range: $60,000 to $70,000

Reports to: Co-Executive Director of Organizational Empowerment

Wisconsin Voices envisions a Wisconsin where every person has the means, motivation, and freedom to fully participate in s just democracy that provides opportunities for all people to thrive. We unify a dynamic network of progressive nonprofits in Wisconsin around achieving shared goals to build a better democracy. We build our partners’ capacity, amplify their impact, nurture new leadership, promote racial equity, champion transparent policies, and foster civic
engagement so that everyone has an equal voice. We help create the conditions for Wisconsinites who share our values to strengthen Wisconsin’s democracy for everyone.

Wisconsin Voices plays a unique role in the progressive movement by creating the structure to empower organizations in the c3 community through:

  • Capacity building
  • Ongoing year-round civic engagement
  • Convening and connecting
  • Long-term strategic planning for collective impact

Position Summary: 

The Data & Reporting Manager ensures that Wisconsin Voices partner work is tracked and reported by leveraging tools and data. This role trains and supports data staff & partner organizations to use a data-driven approach that integrates voter contact tools into organizing and outreach activities. The manager uses data to inform the collective strategic planning process, in collaboration with other WV leaders.  

Key Result Areas: 

Strategy & Vision

  • Seek new tools and applications to enhance the work of partner organizations
  • Ensure Data Department provides primary reporting, to gauge/direct partner progress
  • Assist partners in using a data-driven approach in their issue and advocacy work
  • Identify external data sources to supplement VAN data, e.g., voting history, polling locations, early voting sites
  • Engage in and provide feedback on the annual state planning process
  • Develop and provide strategic guidance on grant proposals
  • Identify and champion opportunities to test and experiment systems and processes; assisting partners with same
  • Support internal WV strategies and efforts, especially those requiring data reporting and analysis
  • Lead and mentor the Data & Technology Specialist

Data, Reporting, & Technology

  • As a member of the national data team, build and maintain shared state and national data infrastructure to support partner programming; including participation in data and Deputy Director of Data & Technology calls
  • Produce and analyze reports, including for funders, partners, and strategic planning 
  • Administer, use, train, and support best practices for the following:  VAN tools–My Voters, My Campaign; spreadsheets–Excel, Google Sheets; presentations–PowerPoint, Google Slides; Catalist–Q, M; digital/relational organizing–Empower, Reach; CRMs; SMS tools–Hustle, Relay, Revere; data visualization–Tableau, Periscope, and other data sources (census, county files)
  • Oversee VAN administration for partners and their consultants, including managing user and security settings, providing  technical assistance; and monitoring use to ensure state and national policy compliance
  • Conduct timely and relevant data analysis, field and satisfy unique partner requests for election, census, or other data
  • Set and oversee VAN training calendar as well as tech tools and reporting
  • Ensure Data staff is equipped by providing regular training and coaching
  • Work in concert with Field Department to ensure internal alignment of strategies
  • Determine anticipated data needs, train, and coach associate/staff to meet these needs
  • Support data associate and data staff to teach partners’ data managers

Qualifications:

Education/Experience

  • Bachelor’s Degree in information technology, computer science, data analytics, or 3 to 5 years’ experience in reporting and analyzing large quantities of data.
  • Experience in a nonprofit preferred, including working as a liaison to and between partner organizations to reach a common goal
  • 3 years’ experience using CRM, office suite, analytic, and data base systems to manipulate and report data

Skills and Abilities

  • Expert proficiency in data analytics and technology
  • Exceptional communication skills including listening, presenting, verbal, written, and persuasion
  • Team player with strong collaboration skills
  • Creative problem solving, troubleshooting, conflict resolution, and customer focus skills
  • Mentoring style, training skills, and ability to get results through others

Benefits: Competitive benefits package to include health, dental, vision, and 401K.

To Apply: Send cover letter and resume to [email protected] Resumes will be accepted until the position is filled. In person or phone inquiries will not be accepted or considered for hire. 

Wisconsin Voices is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other legally protected status.

Donor Database Administrator
Salary range: $43,000 to $53,000

Reports to: Co- Executive Director of Fundraising and Development

Wisconsin Voices envisions a Wisconsin where every person has the means, motivation, and freedom to fully participate in s just democracy that provides opportunities for all people to thrive. We unify a dynamic network of progressive nonprofits in Wisconsin around achieving shared goals to build a better democracy. We build our partners’ capacity, amplify their impact, nurture new leadership, promote racial equity, champion transparent policies, and foster civic
engagement so that everyone has an equal voice. We help create the conditions for Wisconsinites who share our values to strengthen Wisconsin’s democracy for everyone.

Wisconsin Voices plays a unique role in the progressive movement by creating the structure to empower organizations in the c3 community through:

  • Capacity building
  • Ongoing year-round civic engagement
  • Convening and connecting
  • Long-term strategic planning for collective impact

Position Description

Summary:

The Donor Database Administrator records and acknowledges donations, maintains integrity and accuracy of donor data, produces robust reports, offers clear analysis of their contents, resolves technical issues, and assists other staff in working with and using donor data and reports. In addition, the Donor Database administrator provides support for implementing a comprehensive fund development plan that focuses in the areas of annual giving, grant gaining, planned to give, events and capital/endowment campaigns. This position will provide support for the direct cultivation, solicitation, and stewardship of individual, corporate and foundation giving. More specifically, this position will be the primary point of contact for all tasks related to the organization’s donor development software. 

Key Results Areas:

Duties and Responsibilities

Database Management and Reporting

  • Serve as Database Administrator for Wisconsin Voices by managing the donor database, including maintenance, user accounts, global changes, gift entry, reporting, queries, and data cleanup projects to ensure database integrity.
  • Develop clear and accurate reporting systems, key metric tracking, instruction manual(s) to access reports, and dashboards and data extracts.
  • Establish Standard Operating Procedures for entry and reporting to ensure all entries conform to those procedures.
  • Produce timely mailing lists for invitations, newsletters, and direct mail piece; pledge reminders; and donor invoices.
  • Monitor and track all event revenue from sponsorships.
  • Maintain and organize reservation lists for events.
  • Reconcile and close monthly development financials on time.

Gift Processing

  • Reconcile pledges and revenue with all event invoices.
  • Oversee and secure acknowledgement letters to donors. 
  • Develop and execute timely donor audits to ensure accurate gift entry and acknowledgments.
  • Perform any other related duties as may be assigned by the Co-Executive Director of Fundraising and Development.

Qualifications:

Education/Experience

  • Bachelor’s Degree in Computer Science or Information Systems or 3 to 5 years’ experience administering relational database management systems and other information systems in an educational or non-profit environment.
  • Minimum two years of fundraising experience

Skills and Abilities

  • Highly skilled in database programs, such as EveryAction, word processing and spreadsheets
  • Excellent written, oral, and interpersonal communication skills
  • Excellent project and time management skills, including the ability to perform multiple tasks accurately.
  • Knowledge of nonprofit donor records management and nonprofit database experience preferred.
  • Able to take direction well and work with minimal supervision.
  • Requires initiative, self-motivation, and ability to work successfully with others.
  • Requires excellent dependability and some flexibility in work hours.

Benefits: Competitive benefits package to include health, dental, vision, and 401K.

To Apply: Send cover letter and resume to [email protected] Resumes will be accepted until the position is filled. In person or phone inquiries will not be accepted or considered for hire. 

Wisconsin Voices is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status.

Grant Writer
Salary range: $50,000 to $65,000 

Reports to: Co-Executive Director of Fundraising & Development

Wisconsin Voices envisions a Wisconsin where every person has the means, motivation, and freedom to fully participate in s just democracy that provides opportunities for all people to thrive. We unify a dynamic network of progressive nonprofits in Wisconsin around achieving shared goals to build a better democracy. We build our partners’ capacity, amplify their impact, nurture new leadership, promote racial equity, champion transparent policies, and foster civic
engagement so that everyone has an equal voice. We help create the conditions for Wisconsinites who share our values to strengthen Wisconsin’s democracy for everyone.

Wisconsin Voices plays a unique role in the progressive movement by creating the structure to empower organizations in the c3 community through:

  • Capacity building
  • Ongoing year-round civic engagement
  • Convening and connecting
  • Long-term strategic planning for collective impact

Position Description

Summary: 

Under the direct supervision of the Co-Executive Director of Fundraising and Development, the Grant Writer will be responsible for managing grant proposal process from start to finish, including research and identifying external grant and funding opportunities. Will be working closely with the Co-Executive Director’s, the Board Chair and program staff to identify, solicit, and steward gifts in support of Wisconsin Voices’ mission. This includes but is not limited to assisting in the annual appeal, major gift solicitation, writing grants, planned to give, strategic planning and planning events.

Key Results Area:

Duties and Responsibilities

  • Initiates ongoing communication with key staff to analyze funding needs, gaps, and opportunities.
  • Develop well-researched, tailored, and high-impact proposals, letters of inquiry, reports, acknowledgement letters, and other grant related deliverables (assembling and submitting grant requests, including letters, proposals, budgets, and presentations) persuasively communicating Wisconsin Voices’ mission and programs to potential funders, at the direction of the Co-Executive Director of Fundraising & Development.
  • Establishing and maintaining personal contact and relationships with foundation contacts and program officers; Ensuring prompt acknowledgement of gifts
  • Major Gift/Donor Support–Produce major donor, board, and special category solicitations/support materials with the intent to retain or upgrade gifts when possible. Works with program staff to develop grant reports and funding related projects.
  • Cultivates donors by producing specialized correspondences, preparing letters of acknowledgment, scheduling, and attending in-person visits. Organizes individual donor campaigns (e.g., major donors, direct mail, and matching gifts)
  • Maintaining calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports.
  • Monitor grants scope of work and compliance.
  • Identifying grant funding opportunities
  • Maintaining proficient knowledge of organization’s history and programs
  • Collaborating with Co-Director of Fundraising & Development and Data Manager to compile annual report.
  • Maintains master files on potential funders, current funders, and grant opportunities.
  • Attends meetings, conferences, workshops, and other duties as assigned.

Qualifications: 

Education/Experience

  • A Bachelor’s degree in Business Administration, Public Administration, Marketing, Communications, English or one of the social sciences or a minimum of 3-5 years of professional grant writing experience and 2 years of prospect research experience.

Skills and Abilities

  • Proven track record with measuring and of achieving revenue targets.
  • A high level of computer literacy required.
  • Ability to digest new information quickly and think critically about what information is needed to craft compelling cases for support.
  • Must possess an ability to work well under pressure and the ability to seek and synthesize information and communication compelling and succinct form.
  • Excellent research, organizational and communications skills with demonstrated ability to write clearly and persuasively telling the story of Wisconsin Voices.
  • Motivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environment.
  • High energy, positive, “can-do” attitude, flexibility, teamwork, and attention to detail; high degree of initiative.
  • Ability to develop and manage budgets and prepare financial reports.
  • Excellent knowledge of fundraising information sources
  • Excellent people skills, communication skills, both in verbal written and presentations
  • Proficient with MS Office Word and Excel
  • Ability to analyze and synthesize data in a succinct format.

Benefits: Competitive benefits package to include health, dental, vision, and 401K.

To Apply: Send cover letter and resume to [email protected] Resumes will be accepted until the position is filled. In person or phone inquiries will not be accepted or considered for hire. 

Wisconsin Voices is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status.

Finance and Regrant Manager
Salary range: $60,762 to $70,765

Reports to: Co-Executive Director’s

Wisconsin Voices envisions a Wisconsin where every person has the means, motivation, and freedom to fully participate in s just democracy that provides opportunities for all people to thrive. We unify a dynamic network of progressive nonprofits in Wisconsin around achieving shared goals to build a better democracy. We build our partners’ capacity, amplify their impact, nurture new leadership, promote racial equity, champion transparent policies, and foster civic
engagement so that everyone has an equal voice. We help create the conditions for Wisconsinites who share our values to strengthen Wisconsin’s democracy for everyone.

Wisconsin Voices plays a unique role in the progressive movement by creating the structure to empower organizations in the c3 community through:

  • Capacity building
  • Ongoing year-round civic engagement
  • Convening and connecting
  • Long-term strategic planning for collective impact

Position Description

Summary:

This position provides financial and regrants management services to the portfolio of grants and contracts that are implemented by Wisconsin Voices with some support to other related donor agreements and budgets. This position will also provide similar services to awards and contracts managed by other partners. This position is responsible for ensuring effective and timely administration of donor agreements and sub-agreements through the award life cycle; developing an understanding of donor requirements and expectations for the agreement; ensuring compliance; and coordinating with program staff, and others throughout and within partner organizations as appropriate.

The Finance and Regrants Manager (FRGM) is responsible for the initial preparation / review, negotiation, due diligence, monitoring and modifications of donor agreements (i.e., regrants) as well as the submission of regular reports in collaboration with Data Manager and Grant writer. In addition, the Finance and Regrant Manager is charged with closing out prime and sub-agreements. The FRGM is responsible for monitoring financial reports and expenditures of current grants and contracts, and identifying trends associated with over/under expenditure and making recommendations to resolve these.

In addition, the Finance and Regrants Manager will work with Co-Directors on Fundraising & Marketing, to develop budgets for new opportunities ensuring adequate cost recovery, accuracy, reasonableness prior to submission to the donor. The FRGM will coordinate closely with the Co-Executive Director of Fundraising and Development to address potential exceptions imposed by the donor, and to ensure consistency in agreement administration and support sharing the workload when possible and appropriate.

Key Results Areas:

Duties and Responsibilities

  • In collaboration with the Co-Executive Director’s prepare agency wide budget.
  • Develops and maintain fiscal policies, procedures and practices relating to the management of all accounting functions.
  • Plans and assesses financial internal controls by understanding organization objectives, structure, policies, processes, and any external regulations.
  • Work with fiscal auditors as they request information for the independent audit.  Make necessary changes based on audit findings.
  • Program monitoring and reporting, financial management and reporting key tasks.
  • Protects operations by keeping financial information confidential.
  • Provide weekly financial statement to the Co-Executive Director’s.
  • Responsible for assessing current re-granting process and make changes to help streamline the process for our partners.
  • Responsible for all issuance of re-grants, reports and financials.
  • Point of contact for assigned awards and coordination.
  • Perform other duties as assigned.

Qualifications:

Education/Experience

  • Bachelor’s degree in Finance and Accounting, but any relevant discipline, science, business, social sciences, social development, international management, public health will be accepted or 3 to 5 years’ experience working in the field of finance and regranting management. 
  • Experience managing US Government and private grants/contracts administration and/or other bilateral/multilateral donor funding, private corporate, private foundations.

Skills and Abilities

  • Strong analytical skills
  • Effective inter-personnel and communications skills
  • Flexible, creative, and solution-orientated approach
  • Preparation and review of agreements and contracts, and their administration
  • Basic skills in accounting
  • Strong skills in financial analysis and reporting
  • Budget development/planning, data consolidation and budget monitoring
  • Setting up administrative and financial systems for new projects and programs
  • Understanding of audit requirements.
  • Computer skills (Spread sheets (Excel), Word processing, Power Point etc.
  • Problem solving and training skills.
  • Strong team player, able to develop and maintain effective working relationships within a distributed and dynamic team, and with partner organizations.
  • Strong verbal and written communications skills with the ability to communicate effectively with all levels of the organization.
  • Ability to manage multiple task and priorities in a time sensitive environment.
  • Sensitive to cultural differences and the ability to work effectively across different cultural contexts.

Benefits: Competitive benefits package to include health, dental, vision, and 401K.

To Apply: Send cover letter and resume to [email protected] Resumes will be accepted until the position is filled. In person or phone inquiries will not be accepted or considered for hire. 

Wisconsin Voices is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discriminating based on race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin and any other protected status.